Microsoft Teams : Not-That-Frequently Asked Questions

Does Teams work Offline?

Nope. Teams an application that was developed to run online.

Teams Offline

 

When should I use Chat and when should I use Teams channels?

Chat groups are ideal to discuss and work on a project before sharing it in a channel. And the channels are recommended to be used in a more formal way since they bring more main groups like departments and projects together. For example: Creating channels for sharing success stories, announcements of the HR, splitting projects into phases is more efficient whereas using chat groups for daily flows would be more recommendable.

Tip: You can name the Chat groups to be able to find them easier later.

Chat Group

Teams

 

Where do the Deleted Teams Go?

The Teams are in a restorable environment called soft-delete for 30 days after they are deleted. But once that period is over, they are deleted completely. Each Team represent an Office 365 group and the files shared are stored in SharePoint Online Sites. And the chat in channels are stores in the mailboxes of teams.

Teams Architecture

 

Can Teams track and report user behavior?

Off course. There is Audit Logs in Office 365 Security & Compliance Center (protection.office.com) where all the Office 365 applications are tracked and can be reported. Teams activities can be also tracked with Cloud App Security, Azure Sentinel or PowerShell (Search-UnifiedAuditLog) apart from this method.

Audit Logs

 

Can I set a profile picture for Guest users?

Yes, but not within Teams! You can execute whatever update you wants through Azure Active Directory/Guest user accounts or use the Set-AzureADUserThumbnailPhoto cmdlet. Defining a default profile picture for all guest users can be a good way to indicate the users outside your company.

 

Can I send and announcement to multiple teams simultaneously?

Yes. The Format option is shown with the letter A at the bottom of the channels. When you lick it, you can share announcement with different channels of different teams by using the “Share in multiple channels” option.

Announcement

 

Does it make sense to use Teams instead of e-mails?

Teams is a very useful application for cooperation within the company and with first-degree partners. With chats, online meeting, co-authoring on a file and integrations, it gets to be a roof platform and increases productivity. But, since e-mails are still a common language for chats and between companies, it is not completely dispensable.

Teams vs Outlook

 

Why can I not blur my background in meetings?

The precondition to blur your background is a computer with Advanced Vector Extension 2 (AVX2) graphics. If your computer doesn’t meet this precondition, you cannot use the blur feature. You can also try to use the blur feature with the Ctrl+Shift+P shortcut.

Blur

 

Is there a limit for a Teams message size? If yes, what is it?

It is approximately 28 KB (media not included). This limit is for the e-mails sent to the Teams channels, messages that come from connectors and applications and all the messages that you can send by copy-pasting.

Limits

 

Why are the mail addresses of channels are so weird?

Team mail addresses work under the teams.ms domain connected to a different tenant Microsoft administrates, not to Office 365 tenant. Mails sent here are not sent to users one by one. Instead, they are sent to the mailbox of the channel a gets to be sent as a message to the channel via a connector. Apart from that, it is also stored in the SharePoint Site connected to the team, hence as a .eml file under the Files of the team.

Channel mail addresses

 

What is Priority Access?

Priority Access is the messages that you receive the notifications of when you state your status as Do not Disturb and turn off Teams notifications. You can set the people whose notification you will always receive through the Privacy tab of Teams settings. Urgent Messages are among the notification with priority and can be sent by anyone. Urgent messages can only be sent in Chats, not in channels.

Priority Access

 

What do Bots do in online meetings?

Bots have a lot of different responsibilities, specific to this question we can see that bots enable the connection between Teams and Stream. And also, a bot joins the meeting when it is started and when it is over, the bot send the record to Azure Media Services and then it is transmitted to Stream.

Why Should You Get a Consultancy Service for the IT Sector?

Why Should Human Resources Departments Get Consultancy Services?

Many companies can be biased if they have not used this service before.

In this article, I will tell you how you can get this for 25.000₺ instead of 60.000₺. How? I will be giving the answer in the rest of the article.

First of all, let’s talk about the benefits of using this service:

Working with a professional consultant is very important primarily for the prestige of your company. The person representing your brand and the physical conditions make the first impression, after which a specialist consultant who technically speaks the same language with the candidate expresses the position to the candidate in the best way possible.

Based on research and my experience in the industry, a total of 450 resumes are analyzed to recruit an IT staff, which means 8 hours of work for an HR employee. Let’s say that they call about 250 candidates they found suitable from these resumes and made a pre-interview; this would mean about 20 hours. If approximately 50 people of these candidates come to the interview, the total work and organization time spent exceeds 50 hours. As a result, the organization of the second meetings means introducing technical teams with appropriate profiles, reference works etc. and thus, about 15 more hours of work is spent. In this example, if everything goes well, 93 hours is spent for a candidate. Considering tasks that interrupt, breaks etc., we can say that a staff member works only for this position for 1 month without doing anything.

Now if you wish, let’s talk about what it will cost you.

Let’s say a human resources employee cost ₺10,000 for a month to the employer, and the cost of the time spent by an IT staff interviewing these candidates would be around ₺10,000. In addition, if we say that the money you spend on career portals and the amount of equipment spent for this organization is minimum ₺3.000, you have already spent ₺23.000 from your pocket with a very simple calculation.

Now, let’s come to the scenario where you have hired the candidate you found and you are not satisfied.

You have worked so hard, spent overtime, endured a lot of costs and employee you were looking for finally started the job, but there is a problem. You are not satisfied with the candidate or the candidate is looking for something different and you have to part your ways! IT staff, as you know, are costly resources. In this example, let’s assume you employ a software development employee, and assume you work for two months with him/her with a net salary of ₺9,000 per month. The cost of this personnel to the employer will be a minimum of ₺35,000 for 2 months. And the whole process will start over. So, you spent ₺60.000 for a job that was not guaranteed.

Now, I want to talk about what we will provide for you.

First of all, let’s talk about reaching the right profile, which is one of the most difficult issues. IT recruitment consultants analyze hundreds of candidates that you cannot find on career portals, and provide interviews with the most suitable profiles for you. In these interviews, competent recruitment consultants question your personal competencies and select the profile that best suits your corporate culture and teammates and take them to the next level. At this stage, the requirements for the position are questioned, the technical competencies of the candidate are measured and the most suitable profile is selected for your institution, manager and job.

Afterwards, the candidate is introduced to you without wasting time. We organize the whole organization in order to make these meeting organizations in the most comfortable way possible.

In all processes of the candidate, which we call end-to-end consultancy service, we undertake processes like analyzing resumes, competence and technical interviews, meeting organizations, reference checks etc. and enable you to employ the most suitable profile as soon as possible. In this process, if you are not satisfied with the personnel employed, we immediately work on the same position for free.

The basic need of companies is primarily Human Resources and the right profile that will carry your organization forward adds value to your company.

If you want to get more detailed information about our professional consultancy services, you can contact us.

The Importance of Digitalization for the Human Resources

We are all aware that digitalization and technological transformation have taken an important place in our daily and business life with an increasing momentum. More importantly, as our age is rapidly digitalizing, companies that cannot keep up with this trend have only one question to answer: “Are we one or do we continue?”

In this article, we will talk about the importance of digitalization for Human Resources.

Digitalization of Recruitment Processes

The studies conducted by PWC show that the effort towards the use and dissemination of Human Resources technology solutions is increasing day by day. With the support of technology, Human Resources can easily report and spend the time saved in this process by managing the follow-up and analysis processes in digital environments, to become a “strategic business partner”.

If we need to explain with an example, with the digitalization of recruitment processes, Human Resources departments have been able to reach the appropriate candidate quickly and close the processes 50% faster compared to the past. In addition, job search sites, online platforms, and mobile applications continue to be a big part of the process day by day. Now, many companies have created their candidate pools in digital environment and made the first interview with the candidate over the internet, earning days or even weeks.

The introduction of the concept of “Home Office” into our lives with digitalization

Especially with the acceleration of digitalization, we cannot help but mention the concept of “home office”, which we have started to hear a lot. We have already said goodbye to the desktop computer and the paper files filling the cabinets, but with the introduction of Cloud Computing into our lives, we found ourselves in an environment where we can access any information – document we need from anywhere. As such, the expectations of the employees started to take shape in this direction. Of course, we cannot say that every company will be involved in this process, but the number of companies that provide their employees with the opportunity to work from the location they want on certain days of the week (for now), although not full-time, is increasing day by day.

The Contribution of Digitalization to Human Resources

The information that we have obtained by spending our hours and days before is now on our screen with a single click. This is a process that supports companies to take more strategic and fast actions. We are now able to research competitor analyzes, side rights, salary comparisons and many other topics that we can exemplify, in digital environments with our own means. We can say that easy access to information makes our work easier, while increasing competition and forcing companies to be innovative.

Perhaps the most important contribution of digitization to Human Resources departments is saving time. Everyone in the sector is aware that the definition of Human Resources has undergone a great change. Ten years ago, when we talked about Human Resources; bureaucratic processes, legal transactions and payroll processes came to mind, now Human Resources has gone into a more strategic, employee satisfaction-oriented process, which has been stripped of all these papers. With digitalization, they had the opportunity to focus a lot of their concentration on employee satisfaction, while spending much less time following many processes, including training planning, performance evaluations, personnel and inventory follow-up. The biggest goal of every company is to be the preferred workplace by candidates, and now with the support of all these digitalization processes, we can say that Human Resources departments can spend their efforts in this focus.

We are in the middle of a rapidly changing, developing and digitalizing era. There is only one way out that will make us different from others, and that is to adapt quickly and use our time efficiently. The way to do this is through digitalization.

Click here to meet Velocity, your companion that will support you in your digitalization processes!

 

Create and Track Lists from a Center with Microsoft Lists

microsoft lists logoMicrosoft Lists

Track information with Microsoft Lists. Organize your work. Customize for your team. Track your work, convey information and visualize data with your team from a center.

Stay on top of it all with Lists, your smart information tracking app in Microsoft 365. Work with anyone, anywhere. Configure your lists to better organize events, issues, assets, and more.

 

 

Make lists smarter with Microsoft Lists in order to do more in Microsoft 365

Tracking information is a part of our daily lives. Writing something or using electronical tables work for simple things. However, while dealing with hundreds or thousand of data and when you need to coordinate with your teammates and match with the new workflows, it can become overwhelming rapidly. Since global pandemic has turned remote working into the new normal, we also face the difficulties caused by having to stay in sync while staying home.

We have created Lists that will save you time and overcome difficulties. Lists that are easy to use as a spreadsheet, help you to track any information, invite others to cooperate and use rules to synchronize everybody in addition to customizing forms and flows with Power Platform. Simple, smart and flexible way to track information and do more.

 

 

Start from a Template or an Excel file, or from the scratch

Create by using various templates, transform an Excel file or start from the scratch to bring you vision to life.

 

 

View your data in your style

Visualize your data in different ways and interact with them. View the information in a gallery or track your work on a calendar.

 

Set rules and send a notification to your team

Create rules to automatize processes based of your list data. When a change is made, send yourself or others a notification.

 

Create a New List

 

  • You can create a blank list.
  • You can import a list as a Table from Excel.
  • You can continue from an existing SharePoint team list.

microsoft list yeni liste ekle

Create, share and track lists with people you want

Start quickly with ready-made templates. See the recently and frequently used lists.Track and manage lists wherever you’re working. Share lists with others easily.

Favorites and Recent Lists in Microsoft Lists

 

Keep everyone in sync with lists in Teams

Work together in real time with conversation and lists side by side. Track what matters most to your team using rules, reminders, and comments.

A list of sessions for an event, including details about each session, shown within Microsoft Teams.

Customize lists for whatever your team needs

See your lists any way you want using calendar, grid, gallery, or a custom view. Configure basic form elements and highlight important details with conditional formatting.

A list of assets shown in grid view in lists

 

Add automation with Power Platform

Build custom productivity apps using lists as the data source. Extend forms with Power Apps and customize workflows with Power Automate.

An applicant’s information shown on an HR recruiting list within Microsoft Teams

 

 

You can get the other details about Microsoft Lists here.
You can read our other blog posts here.

Power BI: Let your data speak to you

Our 4th CodeRunner event took place in Istanbul with the Istanbul Metropolitan Municipality. We had a fun event on the “Power BI: Let your data speak to you” topic.

You can download our presentation to get detailed information on Power BI.

Information Technologies Legal News in April

INFORMATION TECHNOLOGIES LEGAL NEWS IN APRIL

This month, Covid-19 was at the center of information technology updates again.

  • It has been announced that an energy investment of approximately 130 trillion dollars of the world economies is required for the comprehensive decarbonization strategies.
  • In the January-March period of 2020, when the Corona virus pandemic was effective, the total number of Netflix subscribers reached 182.9 million with an increase of 15.8 million.
  • Video communication platform Zoom announced new features that increase conversation privacy and security with the v4.6.10 update.
  • Apple and Google are developing an application against the Corona virus that can detect whether you have been in contact with someone infected with the virus or not.
  • The explosion of online shopping due to the Corona virus pandemic has added another $24 billion to the fortune of its founder and boss, Jeff Bezos, as Amazon’s shares have been thoroughly valued.
  • In the lawsuit filed by Hagens Berman law firm in California Northern District Court, Amazon was accused of “illegal price increases during the Covid-19 outbreak”.
  • Social media company Facebook announced that it has invested $5.7 billion in mobile internet company Jio Platforms, owned by Indian billionaire businessman Mukesh Ambani.
  • The Netherlands has banned the use of the video conferencing program Zoom for distance education due to safety concerns.
  • The United Nations Children’s Fund (UNICEF) and Microsoft have established a digital education platform for students affected by the new type of coronavirus (Covid-19) pandemic.
  • China-based e-commerce platform Alibaba’s cloud technologies company Alibaba Cloud Intelligence has announced that it will invest an additional 200 billion yuan -$28.5 billion, in the next three years in cloud infrastructure.
  • Google Meet got new features. The most attention-grabbing point of the updates was that 16 participants could be seen on a single screen.

 

Information Technologies Legal News in March

IT LAW – UPDATES IN MARCH

Coronavirus was at the center of most updates in March:

  • This year, the highly anticipated Microsoft IoT in Action has been canceled due to the Google I/O 2020 coronavirus danger.
  • YouTube, the world’s largest video platform, has changed its advertising model to prevent misinformation about coronavirus and has started to impose an advertising ban for coronavirus videos, except for reliable news channels.
  • The World Health Organization opened a TikTok account for TikTok users to get accurate information about the pandemic.
  • Google has changed its SEO (Search Engine Optimization) strategy so that users can access reliable publishers in coronavirus searches.
  • Alibaba, one of the largest e-commerce companies in the world, has developed a new artificial intelligence that can detect the coronavirus in a very short time of 20 seconds using the screening results of people suspected of coronavirus, and this artificial intelligence is mainly in Hubei, Guangdong and Anhui provinces. It is stated that it will be used in more than 100 hospitals.
  • WhatsApp, Facebook, Microsoft Bing moved the coronavirus title to its home page to prevent misinformation spreading on the internet due to the coronavirus pandemic.
  • Netflix, YouTube, Instagram and Facebook have decided to reduce the quality of their videos so that people who started to work from home due to the coronavirus pandemic do not cause blockage in the networks.
  • The Eczacıbaşı Group, Netmarble Turkey and Turkey Informatics Foundation (TBV) who wanted to draw attention to the basic hygiene rules have launched a new digital game idea competition named “Play and Learn”.
  • Coronathon that was created with the partnership of Turkey’s leading entrepreneurs, universities, non-governmental organizations, ministries, private companies in order to produce solutions to the problems caused by the has been awarded with 12 project awards in Turkey.
  • The market value of the world giants such as Apple, Amazon, Google and Microsoft, which had their values increased highly in February, decreased by about 1.3 trillion dollars in total after the virus pandemic.

 

Information Technologies Legal News in February

What is new in February?

Facebook

06.02.2020 – Libra, which Facebook says that has been developed for 1.7 billion people without bank accounts, will be released in mid-2020.

07.02.2020 – Facebook’s social media accounts were temporarily compromised by a group of hackers on Friday. The hacker group OurMine captured the Instagram and Twitter accounts of Facebook and Messenger and shared a post stating “Even Facebook can be hacked”. The social media giant’s Twitter and Instagram accounts were then taken again.

Cyber ​​security

07.02.2020 – Cyber ​​security company ERNW discovered a very serious security vulnerability in Android 9 and other devices below. This vulnerability allows hackers to access phones storage via Bluetooth.

10.02.2020 – US Justice Secretary Barr announced that 4 Chinese soldiers have been charged with the hacking of Equifax, the largest cyber-attack in US history.

Netflix

11.02.2020 – Netflix has announced nine productions that have been taken off the air at the request of governments so far. The country where Netflix was censored the most was Singapore, which took down five productions.

Corona virus

12.02.2020 – Mobile World Congress (MWC) 2020, the world’s largest mobile phone fair to be held in Barcelona, ​​has been canceled due to the concern about the coronavirus outbreak.

Law of Protection of Personal Data

13.02.2020 – The Russian court fined a total of 8 million rubles to social media sites Facebook and Twitter for violating the legislation on the protection of personal data.

Facebook’s German unit was fined 55 thousand dollars (51 thousand euros) for not employing a data protection officer in its office in Hamburg.

Whatsapp

02/14/2020 – Whatsapp, the world’s most popular instant messaging platform, announced that it supports more than 2 billion users worldwide.

Apple vs Microsoft

Cybersecurity companies have brought Apple’s Mac computers and Microsoft’s Windows face to face. More malware was found on Mac PCs.

The US Department of Defense (Pentagon) reacted to the federal court’s decision to suspend the cloud project known as the Joint Defense Infrastructure Initiative (JEDI), which would also be transferred to the ministry’s confidential information.

Facebook

16.02.2020 – Facebook’s satellite project, which has been on the agenda for a while, turns into reality with the necessary permission being provided. Facebook will launch its first satellite next March.

Facebook has announced to its users that it has officially agreed with Reuters to audit their content.

Google

20.02.2020 – New Mexico filed a lawsuit against Alphabet Inc (the multinational conglomerate established in 2015 to bring Google and other companies owned by Google under one roof) for allegedly violating the data privacy of children.

Other Developments

Credit card giant Visa has given principal membership to a cryptocurrency company for the first time. Accordingly, Coinbase will be able to issue debit cards for Bitcoin.

Larry Tesler, who worked at Apple between 1980 and 1997 and was the inventor of cut, copy and paste on computers, passed away at the age of 74.

21.02.2020 – Huawei Carrier Business President Ryan Ding announced that they are planning a $20 million investment to develop the 5G technology over the next 5 years.

21.02.2020 – Microsoft, one of the most valuable companies in the world, announced that it has decided to invest 1.1 billion dollars in Mexico in the next five years and a new data center will be established in Mexico.

24.02.2020 – The antibiotic that kills the most dangerous bacteria has been found thanks to artificial intelligence. It was determined that the antibiotic killed Acinetobacter baumanii and Enterobacteriaceae bacteria, two of the three pathogens in need of the most urgent drug according to the World Health Organization.

Peyman Creates Its Reports with Power BI

Peyman -the leader of Turkish Dried-Nut Industry, has become one of the strongest main industries from a regional player identity in a very short period of time with their investments and courageous steps that they took. Peyman managed to be in ISO 500 and became one of the 500 Large Industry Companies of Turkey. Peyman Kuruyemiş continues to offer its products to the consumers by visiting hundreds of customers with around 400 sales representatives every day.

How did the cooperation between PEYMAN and PEAKUP happen?

With around 400 sales representatives in the field, we visit hundreds of customers every day and bring our products to consumers. In this process, it becomes very important to follow the sales performance of both our team and our products, to compare them with past data and to analyze them with various criteria. In the past, efforts to meet this need were insufficient at the stage of meeting the need due to the license cost or capacity limits of the selected solutions.

After the analysis and researches we made as the IT team, Power BI became the prominent solution for us with its simplicity, easy implementation, and the fact that it is easy to learn.

We needed consultancy on the details of the capabilities of Power BI and whether the priority reports for us could be prepared in Power BI and how long it would take to get started with it. The PEAKUP team guided us in the right way with their knowledge and experience in Power BI and supported us with the most accurate solution for our reporting needs. Later, with the training we received from PEAKUP, we introduced 15 of our friends to Power BI, and we got to teach them that they could prepare with excel and publish their reports more quickly and easily through this environment.

With Power BI consultancy, we quickly created our reports with priority. It has been a great achievement for us that we can access our sales data in region and product details with a few clicks by using the reports we have created, and that our sales team can access these reports over the internet whenever they want.

PEAKUP is a team of friends who are competent in Power BI. Ms. Birhan helped us as a consultant during our work. Ms. Birhan, with her experience in Power BI, both guided us in the right way and helped us find the right solution with the consultancy she gave us in every issue we got stuck during the development of the reports we created. The case study and exercises she did during our Power BI trainings ensured that the trainings were effective and efficient. I highly recommend PEAKUP to everyone, both because of their approach and because of their experienced and competent teammates.

İrfan Cin – Sales Systems and Business Intelligence Expert